Features
Auto repair shop software features
Everything a 1–20 bay shop needs: creating work orders and printing documents, a parts warehouse with supplier catalog search, mechanics' payroll, cash desk and profit report. Below — step by step, without the fluff.
Work order: everything about the car in one card
ClientAn individual, sole proprietor or company — with passport or company details — and their car: license plate, VIN, mileage. If there are recommendations left over from the last visit, a banner with the list is shown right here.
InspectionMileage, fuel level, equipment, exterior damage and interior notes, the client's signature on the screen, photos from the phone camera. Everything except the photos is printed in the vehicle acceptance report.
Defect inspectionDefects with severity, a recommendation and photos. A defect line becomes labor or a part in the same order with one click, and the defect inspection report is available as PDF.
DiagnosticsA sheet by vehicle system — engine, brakes, suspension, electrical, body: OK, needs attention or faulty, with a comment. You define your own list of systems, and the sheet prints as PDF.
ServicesPick from your own catalog or add a whole service bundle like “Service 1”, assign a mechanic and a rate: fixed price, standard hour or percentage.
PartsPart number search across suppliers, purchase and selling price, markup — the margin is visible instantly.
DepositsPrepayment with date and amount. The system shows how much the client still has to pay.
DocumentsWork order, vehicle acceptance report, invoice and certificate of completion — in one click, in PDF and Word.
HistoryWho changed the amount, status or list of jobs and when — down to each field's “before / after”.
Documents in one click
Work order
PDF · DOCX
Vehicle acceptance report
PDF · DOCX
Invoice
PDF
Contract
DOCX
Certificate of completion
PDF · DOCX
Defect inspection report
PDF
Diagnostic sheet
PDF
Cash desk report
PDF · XLSX
Parts suppliers
Search by part number right from the order — price, delivery time and availability come from the supplier's catalog.
ProfitLigaAutoEuroArmtekRosskoAutoSputnik
System modules
All included in every planThe system is built from modules in three groups: auto service, warehouse and accounting. Features aren't split across plans — the plan depends only on the size of your shop, so a two-bay garage gets the same set as a chain. Below is what the main modules do.
Auto serviceWork ordersClient, vehicle, jobs with assigned mechanics, parts, deposits, statuses, printing and full change history.
Auto serviceClientsIndividuals with passport details; companies and sole proprietors with INN, KPP, OGRN, bank and director details for contracts. One client can have several cars.
Auto serviceInspection and photosAn inspection report at intake: mileage, fuel level, equipment, damage, the client's signature on the screen. Photos from the phone camera are attached to the inspection and to the order's defects.
Auto serviceDefect inspection and diagnosticsA defect inspection report where each line becomes labor or a part with one click, and a diagnostic sheet based on your own list of vehicle systems. Both print as PDF.
Auto serviceVIN“Look up by VIN” fills in the make and year, and the model if it is in the decoding database. “Scan” recognizes the VIN or license plate from a phone camera photo right in the browser.
Auto serviceOnline bookingA booking widget for the shop's website, a list of requests with statuses, notification to the shop's Telegram bot, and a work order from a request in one click.
Auto serviceBay planningA list of bays — lifts, pits, test stands — and a schedule: an order is assigned to a bay for a time slot with a duration.
Auto serviceRecommendationsWhat the client postponed — on the vehicle card with mileage or a date. On the next order for that car, the service advisor sees a banner with the list.
Auto serviceService bundlesStandard sets of services and parts with a default price — “Service 1”, “Oil change” — are added to an order in one click.
Auto serviceMechanicsMechanics and service advisors, each with their own pay scheme; earnings are calculated from completed orders.
Auto serviceDocumentsFive print forms on the Documents tab, each with its own number and date; the shop's details are filled in from the settings. The defect inspection report and the diagnostic sheet are printed from their own tabs.
Auto serviceSuppliersAccess keys for five suppliers' catalogs; part number search with price and delivery time right from the work order.
WarehousePartsReceiving, stock, write-off to an order, purchase and selling price. A warehouse item is added to the work order without retyping the part number.
AccountingCash deskShifts with an opening balance, income and expenses linked to orders, cash collection, closing with reconciliation and a report in PDF or XLSX.
AccountingPayrollEarnings from jobs, payouts, exclusions from the calculation. Calculated by the date the order was first marked completed.
AccountingProfit reportRevenue, parts cost, mechanic payouts and margin — per order and for the whole shop over a period.
Work order statuses
See what each bay is busy withThe status answers the one question an owner asks every day: why is the car still sitting there? Separate values for waiting on the client's decision and waiting for parts distinguish two completely different reasons for downtime — in the first case you call the client, in the second you chase the supplier.
NewOrder created, scope of work not yet agreed
Waiting for customerDefect inspection done, waiting for the client's decision on the estimate
Waiting for partsPart ordered, work on hold — it's clear why the bay is occupied
In progressMechanic at work
CompletedWork finished; this is the date used for payroll
DeclinedThe client declined; the defect inspection and estimate stay in the database
ClosedOrder locked: edits are blocked, the closing date is saved
How the labor price is calculated
Client price and mechanic pay — independentlyThe pricing mode is chosen for each order line, not once for the whole shop. So a fixed price for an oil change and standard hour billing for a unit repair can sit side by side in the same work order. The mechanic's pay is set on the same line, but with its own method and rate: what the shop earned and what the mechanic is paid are two different numbers, and both go into the profit report.
Price × quantityFixed price per job: oil change, brake pads per axle, tire mounting per wheelFixed amount to the mechanic per operation
Standard hour × hoursYour own standard hour rate and number of hours — for diagnostics, unit repair, weldingThe mechanic's own hourly rate, separate from the client's
Percentage of total—Percentage of the line total, a whole number from 0 to 100
What the software doesn't have
So you don't find out in week twoA feature list without a list of limitations is useless: people decide to switch based on what's missing. Here's an honest list — if any of this is critical for you, it's better to know now.
- There are no automatic text messages or notifications to clients: an employee tells the client when the car is ready or about their booking.
- There's no built-in database of manufacturer labor times — the rate and hours are set on the order line.
- There is no scheduling by mechanic: the load calendar is kept by service bay, and the mechanic is assigned in the labor line.
- There's no separate engine hours field: the vehicle card has mileage, and operating hours are written in the notes.
- There are no automatic service reminders to clients — recommendations for the next visit are saved on the vehicle card and shown to staff on the next order.
- There's no built-in accounting or tax reporting: the software tracks the shop's money but doesn't replace 1C:Accounting.
Roles and rights
Access by role and job titleAccount administratorown accountAll rights within the account: users, roles, job titles, settings
Employeeown accountOnly enabled modules and rights granted by the role
FAQ
Short and to the pointHow much does it cost and what am I paying for?All modules are included in every plan — we chose not to split features across plans; the plan depends only on the size of your shop. On sign-up we credit 10 000 ₽ to your account: that's enough for 20–30 days of use, and you don't need to link a card. Current prices are on the pricing page.
Do I need to install anything on a computer?No. Everything runs in the browser; no servers or installation required — all you need is internet. A phone is enough for a mechanic at the bay: check-in, photos and marking jobs as done all work from mobile.
Can I migrate data from Excel?Yes. Usually people migrate clients with their vehicles, the labor price list and warehouse stock — they're entered into the reference data once. For a shop with 3–8 bays that's a weekend's work for two people; there's no need to bring over past years' history, it stays in the old files as an archive.
What does a mechanic see, and what does the owner see?Access is configured with roles and rights: a mechanic sees their own orders and jobs but not purchase prices or the profit report; a service advisor works with clients, orders and the cash desk; the owner sees everything. Rights are granted per module, not “all or nothing”.
Does it track the cash desk and mechanics' pay?Yes. The cash desk works in shifts: opening with a starting balance, income and expenses linked to work orders, cash collection, and closing with reconciliation — any shortfall is pinned to a specific shift. Mechanics' pay is calculated from completed jobs, not by guesswork.
Can I search suppliers for parts right from the order?Yes, the ProfitLiga, AutoEuro, Armtek, Rossko and AutoSputnik catalogs can be connected: check prices and delivery times from the order card and add the item you find to the work order without retyping the part number.
How is the labor price calculated — by price list or by standard hour?Whichever suits you, even both in the same order: each line has its own mode — a fixed price per operation or a standard hour rate multiplied by hours. The rate is set on the order line, so mechanical, unit and electrical work can be charged at different rates. The mechanic's pay is configured separately from the client price: by hours, a fixed amount or a percentage of the line total.
Does the work order include an inspection report, photos and defect inspection?Yes. On the Inspection tab the service advisor records mileage, fuel level, equipment and damage, the client signs on the screen, and photos are taken with the phone camera right into the order — everything except the photos is printed in the vehicle acceptance report. The Defect inspection tab keeps a list of defects with severity and photos, and each line becomes labor or a part with one click; the Diagnostics tab holds a sheet by vehicle system. The defect inspection report and the diagnostic sheet print as PDF.
Can the car details be filled in from the VIN?Yes. The “Look up by VIN” button in the vehicle profile fills in empty fields: the make and year, and the model if it is in the decoding database; anything already entered is not overwritten. The “Scan” button recognizes the VIN or license plate from a photo taken with the phone camera — recognition runs in the browser, and the image is not sent to the server. On a blurry shot the scan won't work, and then the number is entered manually.
Is there online booking for clients and bay scheduling?Yes. The online booking widget is added to your shop's website with one line of code: requests appear in the Online booking section with statuses, are duplicated to the shop's Telegram bot, and become a work order in one click. In planning you set up bays — lifts, pits, test stands — an order is assigned to a bay for a time slot with a duration, and the calendar shows the load for the day and week. The software doesn't send automatic text messages to clients.
Is the software suitable for a truck repair shop?Yes: truck makes KamAZ, MAZ, MAN, Scania, DAF, Iveco, Shacman, Sinotruk, Foton, Isuzu and Volvo are in the catalog, a missing make or model can be added right on the vehicle card, a carrier's fleet is kept on the company's card, and the standard hour rate is set per type of work. A detailed breakdown is on the separate page about software for truck repair shops.